Welcome to Waggoner Chase of Blacklick

Thank you

2010-03-29T22:08:00.003-04:00

The HOA meeting went great and we would like to thank you all for coming. Meeting minutes are to follow in the next few days.

Notice of Annual Meeting

2010-03-17T10:24:00.002-04:00

Snow Removal Contract for Waggoner Chase 2010

2010-01-28T15:04:00.002-05:00

Thank you to all

2009-08-31T16:09:00.002-04:00

We would like to say thank you to all of you that joined the distribution list. Each time there is a posting from the HOA you are going to receive an email. Thank you again.

Bar Objection Letter

2009-08-31T16:03:00.002-04:00

This letter was Emailed and also hand carried to:
Office of Columbus Attorney Richard C. Pfeiffer, Jr.

Your Feed Back Needed!!

2009-08-11T21:33:00.002-04:00

The trustee's are wanting to get the Home Owners input. We would like to know if, when new people move in to the neighborhood, the HOA would provide a packet of information of local business.
This packets information would likely include Utility/School phone numbers, Pizza places, Local Restaurants. We would also include HOA rules and restrictions, Website/PSAM information.

We are asking that the members of the HOA to put in there ideas and requests. Please email with the link on the right handside.

Thank you,
The Trustee's

Columbus City Council Meeting

2009-08-11T21:29:00.002-04:00

The trustee's are going to be have a meeting on this topic later this week. We encourage all input on this subject even after the trustee's meeting is over. Please feel free to email us any of your question by using the E-Mail link on the right handside.

Thank you,
The Trustee's

Waggoner Chase tree removal project

2009-06-17T16:45:00.000-04:00

Waggoner Chase irrigation repair 2009

2009-05-09T12:00:00.001-04:00

Annual Waggoner Chase Homeowners’ Association meeting

2009-04-07T10:50:00.002-04:00

The annual Waggoner Chase Homeowners’ Association meeting was called to order by Trustee, Richard Kee at 7:00 PM on Monday, March 30, 2009 . There were 29 members present.

2009 Budget:

A discussion was held on the 2009 Budget that was approved by the 2008 Trustees and sent out to the homeowners in the mail prior to the meeting. In 2008 5% was held in reserve for delinquent fees. Because of the economy and the many foreclosures 10% is being held in reserve for 2009.

The new landscaper contract should save the homeowners approximately $3500 for 2009. The irrigation costs increased slightly, but most of the items are in the same range as 2008.

Past Due Accounts:

It is part of the function of PSAM to know the names of who owes annual dues and fees. The Trustees do not know those who are delinquent in payments. Lisa Pearson summarized the amounts that are owed and that are in the process of trying to collect.

20 between $100 - 200

2 between $200 – 300

4 between $300 – 400

9 between $400 – 500

3 between $500 – 600

3 between $600 – 700

3 between $700 – 800

1 between $800 – 900

2 between $900 – 1000

7 over $1000

May have to determine whether to write-off fees owed from any foreclosures. In some cases HUD has picked up the fees owing to associations. Some of the fees owed include a number of late fees at $25 each. Warning letters are sent out along with a late fee assessment. Action from small claims court can be taken. As a last resort action, wages can be garnisheed.

Recommendations for 2009

The Trustees have initiated a contract for the repair and proper replacement of the rock wall at the entrance to Phase II at Solomen Run Road .

Currently in contract is a section of fencing on Waggoner Road, north of Solomen Run – south of Waggoner Chase Blvd. Fence is being constructed to connect the current fencing. Trees can be planted later.

Planting flowers at the entrances did not get done in 2008. We had no volunteer group as in 2007. There is an allocation in the landscaper’s contract for seasonal plantings which may include flowers. This needs to be better defined as to comprehensive plantings. A discussion was held on how the members could help get the planting done for 2009.

The repainting of the entrance signs are in contract and are in the process of being painted.

Old Business

The Trustees had put the Harley Run gazebo project on the back burner because there were other issues that took a higher priority. There is still a possibility to build a gazebo in the future.

Phase II walkway from Benhower Street to the Harley Run community green area was discussed. A new option to build the walkway along Waggoner Road might be a better and safer alternative.

New Business

Election of 2009 Trustees: Lisa Pearson, PSAM conducted the election.

Tom Magin nominated Jim Justice. Jim declined.

Jim Justice nominated Tom Magin. Tom accepted.

Andrew Callahan nominated Mike Duane. Mike accepted.

______________________________
Those up for election are as follows:

Richard Kee

Andrew Callahan

Tom Magin

Mike Duane
______________________________

Lisa counted the votes and the new trustees for 2009 are:

Richard Kee

Andrew Callahan

Mike Duane
______________________________
Self Management

A discussion was held on whether we would consider being self managed instead of going with PSAM. Things to be considered:

1. Legal fees for collection of delinquencies

2. Integrity issues (could the Trustees be unbiased with making decisions on what could be personal issues brought up by disgruntled homeowners?)

3. Can be very time consuming

4. PSAM processed 169 violations in 2008… is this something that the Trustees can do successfully?

Website

Is currently being updated and can be accessed by using this link waggonerchasehoa.com.

Newsletter

A discussion on a newsletter which may help in getting out information to the homeowners. A directory can also be created to give the homeowners information on the other members in the community. Other associations have used this method of communication and have also allowed businesses to advertise in the directory.

The meeting was adjourned at 8:10 PM

Respectively submitted:

Karen R. Kauffman, Trustee 2008

Thank you and Good Luck!

2009-04-04T16:35:00.005-04:00

It's been a pleasure serving the Waggoner Chase HOA as a past Trustee. I look forward to another productive year of improvements in our community. Good luck to the new 2009 Trustees.

Karen Kauffman

Warm welcome to new trustee!

2009-04-01T15:08:00.003-04:00

Please join us in welcoming Mike Duane as the new trustee in 2009

Repair fallen Natural Stone Wall at Solomen Dr. entrance

2009-03-16T11:07:00.003-04:00

Notice of Annual Meeting 2009

2009-03-16T10:56:00.000-04:00

Waggoner Chase Homeowners Association
Notice of Annual Meeting

Monday, March 30 2009, 7:00 p. m.
Location – Eastpointe Church on Waggoner Road

The date of the annual meeting is specified to be the last Monday in March by Section 3.01 of the Code of Regulations of Waggoner Chase Homeowners Association, Inc.

The purpose of the meeting is (1) to hear a State of the Association presentation, and (2) to elect Trustees for the coming year.

In reviewing the budget for the coming year, your trustees determined that a modest increase in association fees was necessary to continue with our maintenance of community property and planned improvements for the park area on Harley Run Drive. To our knowledge, this is the first increase in fees since incorporation as an association in early 2000.

For the State of the Association, we’ll present the following:

• Association budget for 2009,

• status of past-due accounts – in general terms only – no names,

• our recommendations for beautification of Waggoner Chase for the coming year.

The election of Trustees for the coming year will be the last item on the agenda.

Two of the present trustees, Andrew Callahan and Richard Kee, have submitted their candidacy for reelection for the coming year and have agreed to serve if reelected. Karen Kauffman has chosen not to run for reelection, and we thank her for the service she has provided over the last two years. If you want to serve as Trustee, or you want to nominate another person to serve as Trustee, please contact Richard Kee at rkee1147@wowway.com. I will compile the list of nominees for a ballot. Of course, you may nominate someone during the meeting, but of necessity, we must have assurance from the nominee that he/she is willing to serve as Trustee.

Please enter this meeting on your calendar and plan to attend.

Richard J. Kee
President, Waggoner Chase Homeowners Association

Annual HOA Meeting March 31, 2008

2008-04-05T08:00:00.001-04:00

Meeting Minutes:
Waggoner Chase Homeowners’ Association Annual Meeting March 31, 2008 - Eastpointe Christian Church
Richard Kee, Trustee called the meeting to order at 7:10 PM with 32 homeowners present. David Dye from PSAM was also present.
Richard Kee reported on the following:
Financials - Our Association finances are in good standing with $30K+ in savings. It is common practice to have a full year’s budget in reserve.

Gazebo - We’re looking at early summer before the gazebo will be built. The construction company needs a 10 week lead-time and then an additional four weeks for actual construction.
Krista Greenlee suggested we look into having her father-in-law bid on the project. He has done a number of deck and fencing projects for other homeowners in our complex. The name and company: Joe Evans, Custom Fencing & Decks 614-833-5400.

Landscaping - The trustees are moving forward to having the drainage problem north of Waggoner Chase Boulevard eliminated by having it excavated or backfilled and relocating the irrigation system to a more protected area. The projected cost is ~$2700.

Future Projects - Upgrading the lights at all five (5) entrances. FYI … The association owns the lights at the entrances and is responsible for the electricity used. Individual street lights within the association are owned by the City of Columbus which also pays for the electricity for those lights.
Website - The website is down and out for the count. Richard accepted the help of Andrew Callahan who volunteered his services to set up a new site and be webmaster. Karen Kauffman will coordinate with Andrew to get the site up and running again.

Entrance Signs - The rock walls/sign verbiage at the entrances are in need of repair and repainting of letters. The rock stones at Solomen Run need to be reset.

Trees - The leaning tree at the north entrance to Waggoner Chase is to be removed and the stump “grubbed out,” along with the corresponding one across from it on the south side of the road.

Christian Olson suggests that the Association talk with the City of Columbus about adding sidewalks along the main roads around the complex. The concern express by many in attendance is of safety issues with the increase of traffic to the area.

Andrew Callahan expressed a concern about the new shops at Kennedy and Waggoner Roads. There is a problem with kids cutting through yards of those homes backing up to the retail property. The shops only have dim lighting which could allow for vandalism, graffiti and trash build-up in the area in back of the shops. Some homeowners have installed four-foot fences (the regulated requirements of the by-laws), however David Dye informed the Association that when yards are butted up against retail development property, variances may allow for a six-foot fence to be installed, at the discretion of the trustees. The Association will assess what we can do as an association to help out those who have already erected the four-foot fences to change them to six-foot fences.

Randy Russell requested clarification of the payment of annual dues deadline. In the past the dues were due to be paid in January which proved to be difficult for many right after the holiday season. Finally, the timing has been moved back to March of each year to coincide with the annual association meeting which is stated in our by-laws to be the last Monday of March.

A lengthy discussion was held on the large number of empty homes in the subdivision caused by either foreclosure or abandonment. The yards are overgrown and trashy. Doug Weaver, Trustee, suggested that the neighbors look for tags on the foreclosed homes which may have contact information of the companies that are holding the interest in the homes. Also HUD may have tagged the homes for foreclosure. He had done this and had gotten results in getting the yards cleaned up. In order to keep the neighborhoods looking good, some neighbors have taken upon themselves to mowing the yards themselves. If the yards become so overgrown the City of Columbus can be called to assist in the cleanup, especially if the yards pose a health problem. If en empty lot needs attending to, then contact PSAM and they will take care of getting it done by the developers. Kim Ebright expressed her concern about the broken windows in some of the foreclosed homes. This can be resolved by contacting the names on the tagged home. There is a home on Harley Run that had been condemned by the City of Columbus because of fire damage. David Dye, PSAM, will investigate the city’s destruction schedule.

Fred Harrison expressed a concern about the landscaping company workmen have damaged and broken his fence when they are mowing the greenspace areas. Richard Kee will contact Chad from the landscaper and follow up in getting this problem corrected.

Kim Ebright states that since the house next door to her has been built, the water in her yard no longer drains to the drainage ditch correctly. She needs to know what steps she must take to get the situation resolved. Richard Kee will see what needs to be done.

CiCi Adams asked whether the trustees hold a paid position. The answer is not. It is strictly a volunteer position.
Gazebo - Homeowners requested the background on how the decision for building a gazebo came about. Trustee, Richard Kee, explained as follows:Three years ago a committee was formed to develop ideas of what to do with the green space called “The Park” on Harley Run. They followed the guidelines of something private, attractive and that could tie in to a playground area. Overwhelmingly they came up with the gazebo idea. In the order of their importance these ideas came into play as phases.

Phase 1. Fence – done 2007
Phase 2. Trees – done 2007
Phase 3. Gazebo - 2008
Phase 4. Playground – timing TBD

David Dye suggested we move forward with the annual trustee election. Pre-nominated were the current trustees, Richard Kee, Doug Weaver, and Karen Kauffman. Nominations from the floor were Ralph Moore and Andrew Callahan. Voting took place; David Dye tallied the votes and announced the following as trustees for the 2008-09 year - Karen Kauffman, Richard Kee, and Andrew Callahan.

Suggestions from the homeowners:
Social this summer – a committee signup sheet made available at end of meetingWebsite links to PSAM, Trustees, City of Columbus utilities, FAQTrustee contact information available to homeownersPostcard mailings to lessen the amount of postage for meeting noticesFlyer boxes at entrancesSignage at entrances when meeting are being heldMore meetings to inform homeowners of projects taking placeMapping of subdivision available to all homeowners on websiteItemized budget information available to homeowners – David Dye states that this is available at PSAM upon request (restricted confidential information about individual homeowners)Walking path to “The Park” on Harley Run so that all could access the gazebo and future playground
Meeting adjourned at 9:00 PM
Respectively submitted,

Karen R. KauffmanTrustee